This document provides model, high-level functional requirements and associated guidance for software applications that are intended to manage digital records (including digital copies of analogue source records), either as the main purpose of the application or as a part of an application that is primarily intended to enable other business functions and processes. It does not include: — functional requirements for applications that manage analogue records; — generic design requirements such as reporting, application administration and performance; — requirements for the long-term preservation of digital records in a dedicated preservation environment; NOTE The model requirements are intended to encourage the deployment of applications that do not hinder long-term preservation of records. As such, some of the requirements support long-term digital preservation outcomes. — implementation guidance for applications that manages analogue and/or digital records. Such guidance can be found in ISO/TS 16175-2:—[1]. [1] Under development. Stage at the time of publication: ISO/DTS 16175-2:2020.
This document provides model, high-level functional requirements and associated guidance for software applications that are intended to manage digital records (including digital copies of analogue source records), either as the main purpose of the application or as a part of an application that is primarily intended to enable other business functions and processes.
It does not include:
— functional requirements for applications that manage analogue records;
— generic design requirements such as reporting, application administration and performance;
— requirements for the long-term preservation of digital records in a dedicated preservation environment;
NOTE The model requirements are intended to encourage the deployment of applications that do not hinder long-term preservation of records. As such, some of the requirements support long-term digital preservation outcomes.
— implementation guidance for applications that manages analogue and/or digital records. Such guidance can be found in ISO/TS 16175-2:—[1].
[1] Under development. Stage at the time of publication: ISO/DTS 16175-2:2020.
<p>ISO 16175-1 establishes fundamental principles and functional requirements for software used to create and manage digital records in office environments. It is intended to be used in conjunction with ISO 16175-2 and ISO 16175-3.</p> <p>ISO 16175-1 establishes the principles of good practice, guiding principles, implementation guidelines and lists risks and mitigations for the purpose of</p> <ul> <li>enabling better management of records in organisations;</li> <li>supporting the business needs of an organisation by enabling greater effectiveness and efficiency of the operations;</li> <li>providing, through wider deployment of automated records functionality, enhanced abilities to support auditing activities;</li> <li>improving capabilities to comply with statutory mandates specified in various information-related legislation (for example, data protection and privacy);</li> <li>ensuring good governance (for example, accountability, transparency and enhanced service delivery) through good management of records; </li> <li>increasing general awareness of automated records management capabilities via the dissemination of key principles; and</li> <li>maximizing cross-jurisdictional consistency regarding the articulation of functional requirements for managing records and to enable the global archives, records and information management community to speak with one voice to the software vendor community.</li> </ul>
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